It is called analytical cash book because it analyses the expenses into a number of grouped expenses. Collins debden ltd 061438 150 series cathedral analysis book. This is one of the important kind of petty cash book is usually focus on expenses and its analysis on regular spends. This type of petty cash book is known as analytical petty cash book. In past times, the cash book was a physical book with all the receipts manually recorded on the left hand side debit side and the payments manually recorded on the right hand side credit side, similar to the format shown below. Apr 05, 2014 ive included both cash and bank columns. Book daily attendance register a4, 14 pages, jd283.
In big business apprehensions, the petty cash book is maintained in analytical form, with a detach column for each standard item of expense and a column for total. A three column cash book or treble column cash book is one in which there are three columns on each side debit and credit side. Petty cash book format example definition explanation. The is only one money column on the debit side and all sum received from time to time by the petty cashier from the chief cashier are entered in it. At the end of each month the treasurer should record the information from all the petty cash vouchers into the petty cash book. This type of book is maintained just like a cash book. Petty cash book a petty cash book is shown on the next page. In large business concerns, the petty cash book is maintained in columnar or analytical form, with a separate column for each usual item of expense and a column for total. Petty cash book is an accounting book used for recording expenses which are small and of little value, for example, stamps, postage and handling, stationery, carriage, daily wages, etc. Petty cash book can be expressed as a formal summarization of the petty cash expenditures which refers to the daytoday normal. This kind of petty cash book is known as analytical petty cash book. At the end of the month petty cash book receipt and payment column is totaled and balanced here total payments are balance cd i. General cash book is subdivided in the single column, double column, and treble column cash book.
An analytical petty cash book, on the other hand, is a cashbook which contains only one amount column on the receipt side and a number of different columns on the payment side for the head of expenses. In this book, separate columns are provided for usual head of expenditure. There are two primary types of entries in the petty cash b. Petty cash book is an accounting book used for recording expenses which are of small and of little value. The three column cashbook is sometimes referred to as the triple cash book, treble cash book or the 3 column cash book. It has five analysis columns for postage, travelling, stationery, general expenses and ledger account. The additional analysis columns are used to analyze expenditures as they arise. A petty cash book can either be a simple petty cash book or an analytical petty cash book. It is important to ensure that the correct procedures are put in. In this video, you will learn how to treat a contra entry in the cash book.
A petty cashier makes a detailed analysis of petty payments and records under suitable heads, i. Even at the debit side, there is only single column will be representing the inward. Office depot cash analysis book 4991553 a4 petty cash rulings. Dec 17, 2019 the other side of the three column cash ledger book would be headed credit and show an identical format with the three columns representing the monetary amounts of the cash payment, bank payment, and discounts received. The credit side contains many money columns as per requirement for. The simple petty cash book has only two amount columns. Stay organised and keep track of all the numbers within your company by easily recording all your cash flows. Petty cash book definition, types, format, examples imprest and. And the payment column of a simple petty cash book records petty expenses. In the debit money column, the amount of cash received from the head cashier is written. Read this article to learn about the meaning and preparation of analytical and imprest system of petty cash book. Rule a petty cash book and record the following weeks transactions inserting appropriate folio numbers and petty cash voucher number. Collins cathedral a4 69 series 3 cash columns analysis book.
How to post and balance off the aats 3column cash book. The analytical petty cash book contains the separate column for each expenditure at the payment side. These expenditures refer to the cash expense of newspapers, payment for the employee meals, team parties budget, employee farewell expenses, stamps, postage and handling, stationery. Petty cash book is the accounting book that is used for the purpose of recording the petty cash expenditure i. The petty cash book is normally maintained on a columned foundation the separate column being allotted for each kind of outlay and is only 1 money column on the debit entry side and all sum got at times by the petty cashier from the chief bank clerk are entered in cash.
The analytical petty cash book is simply the extension of a simple petty cash book. When we look at the debit side of the cashbook, the theory is the same, just that we are analysing or explaining the receipts instead. Petty cash book is a type of cash book that is used to record minor regular. Petty cashier is a person, who maintains the petty cash book. Double column cash book explanation, format, example. The analysed cash book free resources for acca and cima students free acca and cima on line courses free acca, cima, fia notes, lectures, tests and forums. The petty cash voucher details are then entered in the petty cash book and the voucher filed away in numerical order so that it may be easily located if necessary. Cash includes currency and coins, although most businesses do not keep much of this type of cash around. This is a standard analysed cash book question for junior cert. You can use an ordinary school exercise book for the petty cash book. They are there just to explain the purpose of the expenditure. Rule up a petty cash book with analysis columns for office. In most cases, the petty cash book is an actual ledger book, rather than a computer record.
Columnar petty cash book contains many money columns to record day to day expenditures. Note the analysis columns that enable the transaction to be recorded and analysed at the same time. Jan 04, 2020 finally, we can start to think about the analysis columns. The petty cash is a small amount of discretionary finances in the business firm of cash practiced for expenditure where its not sensible to make the expense by check because of the trouble and price of cashing and writing singing cashing in the check of the bank. The template includes columns for different expenditure codes. If a business uses petty cash, we have developed a petty cash log. Petty cash book is maintained to record small expenses such as. The balance of the petty cash book will be shown on the asset side of balance sheet as cash in hand at the end of the year. The receipt column is used to record the opening balance and the amount received from the head cashier. Petty cash book definition, types, format, examples. Make two columns on the right hand side of a page called income and expenditure. Petty cash excel template free petty cash log spreadsheet.
Thus, the book is part of a manual recordkeeping system. The petty cash is a small amount of discretionary finances in the business firm of cash. The date of transaction is written in this column in two linesin the first line, the year and in the second line, the name of. Office depot cash analysis book 4958955 a4 3 cash columns 96 pages 100 sheets. This type of petty cash book is ruled with suitable analysis columns to show the. For this purpose, a petty cashier is appointed by the chief cashier. The free petty cash excel template is available to download below. Petty cash book b free download as powerpoint presentation. One major advantage of this system is that it saves time. Book analysis petty cash book, 6 columns across 2 pages. Generally a columnar petty cash book is used in which different columns are provided for different petty expenses. A somewhat more useful format is to record all debits and credits in a single column, with a running cash balance in the column furthest to the. This office depot cash analysis book includes 96 a4size pages, each featuring 416 petty cash columns that you can use to control all your sales, purchases, salaries, and any other important calculations.
It has two sides the debit side and the credit side. The section also includes a free voucher template, which can be used to authorise payments and record transactions. When a trader keeps a bank account it becomes necessary to record the. Credit side consists of more analysis columns in the petty cash book. Mar, 2018 the petty cash book is a formal summarization of petty cash expenditures, sorted by date. Any cash, which the petty cashier receives, will be recorded on the debit side left cash column of the book. Collins cathedral analysis books 150 series petty cash with narrative extra width analysis books with columns for debit and credit. Free acca and cima on line courses free acca, cima, fia notes, lectures, tests. The receipts column only represents the debit side of the petty cash book. If you have not already done so, it is worth spending some time reading our section on petty cash. It will keep track of all the money separate to the bank account. Petty cash book is a type of cash book that is used to record minor regular expenditures such as office teas, bus fares, fuel. Casebound collins cathedral 150 series extra wide red petty cash book with 4 debit and 16 credit columns 150416.
The double column cash book also known as two column cash book has two money columns on both debit and credit sides one to record cash transactions and one to record bank transactions. Casebound collins cathedral 150 series extra wide red petty cash book with 7 debit and 14 credit columns 8121508 the cathedral analysis book by collins is fantastic for keeping track of your finances with 96 pages of extra wide pages so there is room for a large number of entries including your petty cash records. Cash columns with narrative 96 pages 1 quire or 192 pages 2 quire available, with 41 lines per page with discreet column and line numbering. This article throws light upon the three main types of cash book that can be maintained in a farm business. Book keeping form two the petty cash book msomi maktaba. One is used to record cash transactions, the second is used to record bank transactions and third is used to record discount received and paid. Petty cash book is a type of cash book, which use to record small amount of receipts and payment. These balances include savings and checking accounts. Besides maintaining a main or general cash book, many companies also maintain a small cash book known as petty cash book to record small day to day expenditures of the business. Collins cathedral petty cash book, 150 analysis book 8121508. Every payment made by the petty cashier is entered on this side twice firstly it is recorded in the total. Collins catherdral analysis books 69 series 69 series cash columns with narrative the original accounting books from collins, complete with 41 lines per page and a selection of cash columns for you to choose from.
At the end of each month when the petty cashier approaches the main cashier for reimbursement, the latter cashier prepares a cheque voucher in which he lists the total of various payment analysis columns of the petty cash book. Cash book contains cash transactions passing into and out of a business. Office depot cash analysis book 4992192 a4 96 pages 48 sheets. In other words, we can say that if we add a bank column to both sides of a single column cash.
The credit side consists of several analysis columns. Petty cash book template excel software accountant. Also included as a part of cash are the balances kept at banking and financial institutions. It is another cash book which is maintained, generally, in large business concerns to reduce the burden of main cash book, in which numerous transactions involving petty small amounts are recorded. The petty cash book is ruled in the form of the single column cash book with an amount column and addition oat columns for the more usual classes of expenditure. Like columnar petty cash book, it also contains many money columns in the credit side and one money column in the debit side and a particular column and a date column are also similar to that of the columnar or analytical petty cash book. A petty cash book is generally maintained on a columnar basis a separate column being allotted for each type of expenditure. Rule up a petty cash book with analysis columns for office expenses, motor expenses, cleaning expenses and casual labour.
248 269 786 1231 948 1516 1276 1405 1380 201 1070 715 580 1416 1326 825 186 1366 213 1115 112 737 1241 1060 124 503 1243 646 1035 434 261 428 218 1058 1046 605 1200 455 676 26 1270 1421 306 564